Stop juggling three different systems. FlexiWork manages your permanent team, casual workers, and agency staff in one platform — with accurate wage calculation built in.
Zero-hours tracking isn't optional anymore. It's the law.
Most UK businesses with zero-hours workers are already non-compliant. The risk: up to £20,000 in tribunal costs plus reputational damage. FlexiWork tracks everything automatically — from day one.
12-week reference periods calculated automatically for every zero-hours worker. No spreadsheets, no manual checks — FlexiWork does it in the background.
Know before it becomes a problem. FlexiWork flags when you're legally required to offer a contract — giving you time to act, not a tribunal letter to react to.
Tribunal-ready records from day one. Every shift, every hour, every pattern — documented and exportable. If you're ever challenged, you're covered.
Competitors charge £500+ per year for compliance add-ons. FlexiWork includes it for Free.
Who It's For
Every feature in FlexiWork was designed for businesses that live and die by their rota — not adapted from a corporate HR tool.
Restaurants, cafes, bars, pubs, food halls. Manage front-of-house and kitchen across multiple sites from one dashboard.
Shops, boutiques, supermarkets, pop-up stores. Coordinate part-time floor staff, track attendance, and scale around peak periods.
Hotels, hostels, serviced apartments. Manage housekeeping, front desk and F&B staff across properties from a single login.
Event companies, venues, catering services, exhibitions. Build flexible teams quickly, coordinate multiple roles, track all hours automatically.
How It Works
Start with your rota — which you need right now. Wages calculate automatically as your team clocks in and out. No migration, no training days, no all-or-nothing commitment.
Add your team, set their availability and contracted hours. Build rotas in minutes, publish instantly, and let staff manage their own swap requests — all in one place.
Staff clock in and out digitally. Hours are recorded against each shift in real time — no manual timesheets, nothing to reconcile at the end of the week.
Set your pay rates, overtime rules and leave types once. FlexiWork calculates exactly what each person is owed. Export a wage-ready report to your payroll provider in one click.
What's Included
Everything your team needs to run shifts and get paid correctly. No add-ons, no extras — included in every plan.
Employment Rights Act 2025 tracking built in. Pattern detection, guaranteed hours calculations, audit-ready records. Automatic — no setup, no add-on, no extra cost.
Create rotas in minutes. Assign shifts, spot conflicts before they happen, and see your entire week at a glance. Duplicate recurring schedules and plan ahead for busy periods.
See when your team is free, plan around their real schedules, and reduce no-shows. Workers update their own availability — you see it instantly on the rota.
Workers request and manage their own shift swaps. You approve or decline in one tap. No more sorting cover over the phone — it all happens in the platform.
Attendance tracked automatically against every shift. Actual hours are recorded and fed directly into wage calculation — nothing to chase or correct manually.
Attach tasks, instructions or checklists to any shift. Workers tick items off to confirm completion. Briefings stay with the shift — not buried in a chat thread. Track completion rates per worker and per task in the Task follow-up tab.
Run multiple locations from one dashboard. Cross-site shift invites, duplicated rotas, and consolidated reporting — all from a single login.
Manage permanent staff, casual workers, and agency bookings in one rota. No switching between platforms when you need emergency cover or seasonal help.
Set each worker's hourly rate. FlexiWork multiplies their actual hours worked and produces a complete wage figure — ready to hand to your payroll provider.
Configure your own overtime rules and additional pay types — bank holidays, weekend rates, bonus pay. FlexiWork applies them automatically based on the shifts worked.
Add any leave type your contracts use — annual leave, sick leave, unpaid, compassionate, or anything else. Set your own rules and pay rates per leave type. Holiday accrual tracked automatically.
Every shift, every leave event — scheduled versus actual hours, balances, paid status, per worker per venue. Filter by date range, export to CSV, hand straight to your payroll provider.
See completion rates by worker and by task — done, not done, pending — across any period. Spot patterns before they become problems. Exportable to CSV.
Task completion rate, clock-in punctuality, invite acceptance, days away — per worker, per period. Click into any worker for a month-by-month snapshot. No spreadsheets, no manual tracking.
Pricing
Pay based on your total team size — across all your venues. Unlimited locations on every plan. Early access pricing is 50% off for your first 6 months.
No Subscription Needed
No rota subscription required. Post uncovered shifts to verified UK agency workers and only pay when you book. Free to join, free to post.
Most staffing arrangements in hospitality, retail, and events leave workers worse off: fees deducted before they've earned a penny, holiday pay that never arrives, and cash-in-hand arrangements that offer no protection.
FlexiWork workers are engaged directly by us, paid weekly through PAYE, and receive their statutory holiday pay automatically on every shift — no forms, no chasing. We charge workers nothing. Ever.
For employers, that means a workforce that's treated fairly, shows up reliably, and isn't looking for the exit.
Sign up during early access and your discounted rate is locked for 12 months. Full Rota and Wages platform, 30-day free trial, no credit card needed to start.
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