Permanent staff, casual workers, and agency cover — scheduled, tracked, and paid correctly. Nothing separate, nothing manual.
Zero-hours tracking isn't optional anymore. It's the law.
Most UK businesses with zero-hours workers are already non-compliant. The risk: up to £20,000 in tribunal costs plus reputational damage. FlexiWork tracks everything automatically — from day one.
12-week reference periods calculated automatically for every zero-hours worker. No spreadsheets, no manual checks — FlexiWork does it in the background.
Know before it becomes a problem. FlexiWork flags when you're legally required to offer a contract — giving you time to act, not a tribunal letter to react to.
Tribunal-ready records from day one. Every shift, every hour, every pattern — documented and exportable. If you're ever challenged, you're covered.
Competitors charge £500+ per year for compliance add-ons. FlexiWork includes it for Free.
Who It's For
Every feature in FlexiWork was designed for businesses that live and die by their rota — not adapted from a corporate HR tool.
Restaurants, cafes, bars, pubs, food halls. Manage front-of-house and kitchen across multiple sites from one dashboard.
Shops, boutiques, supermarkets, pop-up stores. Coordinate part-time floor staff, track attendance, and scale around peak periods.
Hotels, hostels, serviced apartments. Manage housekeeping, front desk and F&B staff across properties from a single login.
Event companies, venues, catering services, exhibitions. Build flexible teams quickly, coordinate multiple roles, track all hours automatically.
How It Works
Start with your rota — which you need right now. Wages calculate automatically as your team clocks in and out. No migration, no training days, no all-or-nothing commitment.
Add your team, set availability and contracted hours. Assign shifts, attach briefings and task lists — your function sheet lives with the shift, not in a separate email chain. Publish instantly, let staff manage their own swaps. No back and forth, no last-minute scramble.
Staff clock in and out digitally. Hours feed directly into wage calculation — overtime, additional pay, leave pay, service charge distribution, expenses. No manual timesheets, no reconciliation. What each person is owed is ready before you sit down.
Post it to your verified worker pool by one click. No job boards, no unverified CVs, no sifting through hundreds of applications. Waitlist workers are pre-matched to your venue and your roles — you know who's turning up before the shift starts.
What's Included
Every feature built for the realities of shift work. No add-ons, no extras, no integrations to manage.
Employment Rights Act 2025 tracking built in. Pattern detection, guaranteed hours calculations, audit-ready records. Automatic — no setup, no add-on, no extra cost.
Create rotas in minutes. Assign shifts, spot conflicts before they happen, and see your entire week at a glance. Duplicate recurring schedules and plan ahead for busy periods.
See when your team is free, plan around their real schedules, and reduce no-shows. Workers update their own availability — you see it instantly on the rota.
Workers request and manage their own shift swaps. You approve or decline in one tap. No more sorting cover over the phone — it all happens in the platform.
Attendance tracked automatically against every shift. Actual hours are recorded and fed directly into wage calculation — nothing to chase or correct manually.
Attach tasks, instructions or checklists to any shift. Workers tick items off to confirm completion. Briefings stay with the shift — not buried in a chat thread. Track completion rates per worker and per task in the Task follow-up tab.
Run multiple locations from one dashboard. Cross-site shift invites, duplicated rotas, and consolidated reporting — all from a single login.
Manage permanent staff, casual workers, and agency bookings in one rota. No switching between platforms when you need emergency cover or seasonal help.
Set each worker's hourly rate. FlexiWork multiplies their actual hours worked and produces a complete wage figure — ready to hand to your payroll provider.
Configure your own overtime rules and additional pay types — bank holidays, weekend rates, bonus pay. FlexiWork applies them automatically based on the shifts worked.
Set your distribution rules once — full-time, part-time, and agency workers each calculated at the right weight. FlexiWork splits the pool automatically every period. No spreadsheets, no disputes.
Workers submit expenses directly in the platform. Managers approve or decline in one tap. Approved amounts feed into the wage report automatically — nothing falls through the cracks at payroll time.
Every worker's gross pay, overtime, additional pay, and leave — calculated automatically each period. One exportable report, ready to hand to your payroll provider with nothing to reconcile.
Pool total, distribution weights, and individual allocations — broken down per worker per period. Full-time, part-time, and agency staff each calculated at the right share. Exportable, auditable, done.
Add any leave type your contracts use — annual leave, sick leave, unpaid, compassionate, or anything else. Set your own rules and pay rates per leave type. Holiday accrual tracked automatically.
Every shift, every leave event — scheduled versus actual hours, balances, paid status, per worker per venue. Filter by date range, export to CSV, hand straight to your payroll provider.
See completion rates by worker and by task — done, not done, pending — across any period. Spot patterns before they become problems. Exportable to CSV.
Task completion rate, clock-in punctuality, invite acceptance, days away — per worker, per period. Click into any worker for a month-by-month snapshot. No spreadsheets, no manual tracking.
Pricing
Pay based on your total team size — across all your venues. Unlimited locations on every plan. Choose monthly (30% off for 3 months) or annual (20% off, billed yearly).
Agency Staffing
Post uncovered shifts or bring your agency's entire operation onto one platform. Two separate entry points — pick yours.
✦ Waitlist members get matched first
We hand-select and onboard workers for your venue, your roles, and your peak periods before we go live. When the marketplace opens, your cover is already there.
Dedicated agency dashboard — live now
Scheduling, timesheets, wage calculation, and client reporting in one place. Your operation, your rates, your client relationships.
Most staffing arrangements in hospitality, retail, and events leave workers worse off: fees deducted before they've earned a penny, holiday pay that never arrives, and cash-in-hand arrangements that offer no protection.
FlexiWork workers are engaged directly by us, paid weekly through PAYE, and receive their statutory holiday pay automatically on every shift — no forms, no chasing. We charge workers nothing. Ever.
For employers, that means a workforce that's treated fairly, shows up reliably, and isn't looking for the exit.
Sign up now and your discounted rate is locked for 12 months. Full Rota and Wages platform, 14-day free trial, no credit card needed to start.
Prefer to see it first? Book a 30-min demo
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