Two workers agree a swap between themselves, then send it to their manager as a single request. Approve in one click and the rota updates automatically — nobody manually reallocates a shift after the fact.
Most shift swaps still get sorted the same way: one worker texts another, they agree between themselves, then someone has to remember to tell the manager — and the manager has to remember to update the rota. Any one of those steps getting missed leaves the rota wrong.
Why It Matters
A swap starts as an arrangement between two workers — they decide it makes sense, not the manager. Once they've agreed, it becomes a single, already-formed request rather than something a manager has to broker, chase, or relay between two people who haven't actually spoken to each other yet.
Approving a swap doesn't just log a decision — it updates the rota itself, immediately, for both workers. There's no separate step where a manager has to remember to manually move the shift afterward, which is exactly the step that gets missed when swaps are handled by text message.
Two workers agreeing a swap doesn't automatically mean it's fine operationally — one of them might already be near an overtime limit, or the swap might put someone in a role they're not tagged for. The manager's approval step exists precisely to catch that, using the same eligibility logic that governs every other allocation.
Built In, Not Bolted On
Two workers arrange it directly, then submit it as one already-formed request — not a broadcast hoping someone replies.
A single approve-or-decline decision on a swap that's already agreed — not coordinating the exchange from scratch.
The moment a swap is approved, both workers' shifts reflect it — no manual reallocation step to remember afterward.
How It Works
Arranged between them directly, then submitted as a single request through the app.
A single decision on the already-agreed request — checked against the same eligibility rules as any other allocation.
Both workers' shifts reflect the swap immediately — nothing left to manually move afterward.
Most swaps still travel through a text message, then a manager's memory, then a manual rota edit. FlexiWork collapses all three into one approval.
FAQ
Start free for 14 days. Workers agree swaps directly — you just approve.
Start Free — 14 Days