Configure any deduction your business needs — advances, till shortfalls, damaged equipment — spread automatically over instalments if needed. Workers submit expenses, managers approve in one tap. Both feed straight into the wage report.
Wage advances usually end up tracked in a notebook, a manager's memory, or a note on someone's file — which makes it easy to lose track of what's left to recover, or forget to stop deducting once it's paid off.
Fully Configurable
You define the deduction type — wage advances are the most common by far, but the same system handles till shortfalls, damaged equipment, parking penalties, anything specific to how your business runs. Nothing is hard-coded to a preset list.
An advance rarely gets recovered in one go. Instead of a single lump-sum deduction that a worker feels all at once, set it to spread automatically across however many pay periods makes sense — monthly instalments over a set number of months, applied on schedule, stopping automatically once the balance is fully recovered. Nobody has to remember to switch it off.
UK law generally requires a worker's written agreement, or a clause in their contract, before most deductions can be made — and certain deductions can't take a worker's pay below National Minimum Wage. FlexiWork gives you the tool to configure, apply and track deductions accurately; getting the underlying agreement in place and staying within NMW limits remains the employer's responsibility.
A worker submits an expense, a manager approves or declines it in one tap, and the approved amount is added automatically to the relevant wage calculation. No separate spreadsheet, no paper receipts pinned to a noticeboard.
Built In, Not Bolted On
Name any deduction your business needs — advances, shortfalls, damaged equipment — with its own rules, not limited to a preset list.
Spread a deduction like an advance across a set number of pay periods, applied automatically each run and stopping the moment it's fully recovered.
Workers submit expenses directly in the platform. Managers approve or decline in one tap, and approved amounts flow straight into the next wage calculation.
How It Works
Advance, shortfall, expense category — whatever your business needs, defined in your own terms.
A one-off amount, or an advance split into instalments across however many pay periods you set.
No manual tracking of what's left to recover, no separate spreadsheet running alongside payroll.
Most rota software has no concept of deductions or expenses at all — it's a spreadsheet you keep on the side. FlexiWork tracks both against the same wage record, included.
FAQ
Start free for 14 days. Set up a deduction or expense type in minutes — it runs itself from there.
Start Free — 14 Days