Contracted hours, overtime exposure, booked leave and role eligibility — checked automatically, before you ever try to allocate someone. Multi-role tagging means cover comes from people who can already do the job.
On a manual rota, these checks live in one manager's head — who's on leave, who's already maxed out on hours, who can actually cover the gap. It works until that manager's off sick too, or simply forgets one of the three things they were tracking.
Why It Matters
If someone's contracted for a set number of hours a week, the rota can auto-fill them up to that number across their available days — one click per person, rather than manually tallying who's under or over contract. That protects against two costly mistakes at once: paying guaranteed contracted hours nobody actually worked, and quietly under-scheduling someone their contract entitles to more.
If a worker's already heading into overtime territory for the period, allocating them to another shift flags that before you confirm it — not three weeks later when the wage report comes out higher than expected.
Booked leave, self-marked unavailability, and existing allocations elsewhere aren't three separate lists to cross-check by memory — a worker who's on leave, unavailable, or already allocated to another shift simply doesn't appear as an option. There's no accidental double-booking because the conflict was never visible in the first place.
Built In, Not Bolted On
Auto-fill schedules contracted workers up to their weekly hours across available days — one click, no manual tally.
Already in overtime territory for the period? You're told before confirming the shift, not after payroll runs.
On leave, marked unavailable, or already allocated elsewhere — any of the three simply removes a worker from the list.
Zero-hours workers and internal reliever staff you control directly — the first port of call before an external agency.
See how it works →Each worker's every capable role, not just their main one — so cross-training is actually usable, not just remembered.
How It Works
Every role a worker can perform, and their contracted hours if they have them — set on their profile, applied every time you build a rota.
Booked leave, marked unavailability, and existing allocations all feed the same list automatically — nothing to reconcile by hand.
Allocate with confidence — the list you're choosing from has already ruled out anyone who can't actually take the shift.
Most rota software lets you allocate anyone, then leaves you to notice the conflict afterward. FlexiWork only shows who can actually take the shift.
FAQ
Start free for 14 days. Tag your team's roles and contracted hours once — every rota after that checks itself.
Start Free — 14 Days