Staff clock in and out digitally against their published shift. See who's working right now and for how long, nudge anyone who's late, and let automatic shift reminders cut down the no-shows before they happen. Actual hours feed straight into wages — nothing to chase, correct or re-key by hand.
Paper timesheets and end-of-week reconciliation are where wage disputes and payroll errors usually start — not because anyone's careless, but because hand-transferring hours from a clipboard to a spreadsheet to a payslip has three separate places to get it wrong.
Why It Matters
A published rota is a plan — someone covers a late finish, a shift gets cut short when it's quiet, someone comes in fifteen minutes early to help set up. None of that shows up if wages are calculated off the rota alone. Digital clock in/out captures what was actually worked, shift by shift, and that becomes the number wages are built from.
For anyone on irregular or zero-hours patterns, holiday pay is worked out from an average of actual pay over a reference period — and that average has to include regular overtime, not just the contracted basic rate. If the underlying hours data isn't accurate, the holiday pay sitting on top of it won't be either, and that's a gap that tends to surface much later, as a backdated dispute rather than a same-week correction.
Three steps disappear: writing down hours, typing them into a spreadsheet, and checking the spreadsheet against the rota before running payroll. The clock-in record is the timesheet. Nothing to double-handle, nothing to lose in translation between a clipboard and a payslip.
A live view shows every worker currently clocked in, how long ago they started, and how long they've been working — no phoning round to check who's turned up. If a shift's started and someone hasn't clocked in, a manager can send a check-in reminder directly rather than guessing whether they're on the way or simply not coming. Automatic shift reminders go out beforehand too, so most no-shows get caught before the shift even starts, not discovered once it's already short-staffed.
Built In, Not Bolted On
Staff clock in and out digitally, tied directly to their published shift — no separate attendance system to check against the rota.
Actual hours flow directly into pay — overtime multipliers, additional pay types and leave rules all apply automatically from the same record.
Every worker currently clocked in, how many minutes ago they started, and how long they've been working — updated live, no refreshing or phoning round.
Shift started and someone's not clocked in? Send a reminder in one tap instead of guessing whether they're on the way.
Reminders go out ahead of a shift automatically, catching most no-shows before they happen rather than after the shift's already short-staffed.
Every shift's status is visible per worker, per venue: still ongoing, clocked out and waiting for approval, or already approved — not a spreadsheet you have to interpret after the fact.
How It Works
Directly against their published shift, from their own phone — no separate device, no hardware to install.
Who's clocked in, how long they've been working, and who hasn't shown up — visible immediately, with reminders sent automatically or on demand.
Overtime, additional pay and leave rules apply automatically. What each person is owed is ready to export to your payroll provider.
Deputy charges ~£200/mo for 50 staff, and that's rota only — wages live in a separate system. FlexiWork calculates both from the same clock-in record, one flat fee.
FAQ
Start free for 14 days. Clock in/out is live from your first published shift — no setup required.
Start Free — 14 Days