Set your pay rules once — hourly rates, overtime, leave, deductions, expenses, service charge. FlexiWork calculates everything each worker is owed from actual hours worked, ready to hand to your payroll provider.
Hourly rate × hours looks simple until overtime multipliers, bank holiday rates and service charge splits enter the picture. That's where manual wage calculations quietly go wrong — not carelessness, just too many variables for a spreadsheet formula to hold reliably.
Why It Matters
A permanent salaried team member, a zero-hours casual and an agency worker booked for one shift don't get paid the same way — different rates, different overtime treatment, different leave entitlements. Doing this correctly by hand means holding three rulesets in your head at once, every single payroll run.
FlexiWork calculates what each person is owed and produces a wage-ready report from actual hours worked — it isn't a payroll bureau, and it doesn't submit RTI to HMRC on your behalf. Your existing payroll provider still handles PAYE and submission; FlexiWork removes the manual maths that happens before that step, not the step itself.
Most wage mistakes aren't rate errors — they're timing errors. Overtime calculated against scheduled hours instead of actual hours worked. A leave day paid at basic rate when the contract says otherwise. A service charge split that wasn't recalculated when a new starter joined mid-period. None of these are hard to get right individually; they're hard to get right consistently, every period, by hand.
Built In, Not Bolted On
Hours and rate are the starting point. Leave, deductions, expenses and service charge all adjust what someone's actually paid — each with its own rules, calculated together in the same report.
Set each worker's hourly rate. FlexiWork multiplies their actual hours worked and produces a complete wage figure — ready to hand to your payroll provider.
Configure your own overtime rules and additional pay types — bank holidays, weekend rates, bonus pay. Applied automatically based on shifts actually worked.
Structured leave, statutory sick pay, automatic holiday accrual, and any custom leave type your policies use.
See how it works →Fully configurable deductions — advances spread over instalments — plus worker expense submission and approval.
See how it works →Configurable split rules — evenly, by position, or by hours. 100% to workers, feeding straight into the same report.
See how it works →Every worker's gross pay in one place — hours, overtime, additional pay, leave, deductions, expenses and service charge, all calculated together each period. One exportable report, nothing left to reconcile separately.
How It Works
Rates, overtime multipliers, additional pay types and leave rules per worker or contract type — set once, applied automatically from then on.
Digital clock in/out records feed the calculation directly — not the scheduled rota, the hours actually worked.
Gross pay, overtime, leave, deductions, expenses and service charge, calculated together per worker per period — ready to hand to your payroll provider.
RotaCloud, Deputy & Bizimply charge per user — 15 staff runs £45–90/mo, rota only. FlexiWork is one flat fee for both rota and wages.
FlexiWork isn't a payroll bureau — it produces the wage-ready figures your existing payroll provider needs, it doesn't submit RTI to HMRC. Full payroll submission is on the roadmap as a future add-on.
FAQ
Start free for 14 days. Set your pay rules once — wages are ready every period from then on.
Start Free — 14 Days